1. Name of the association and place of residence
The name of the association is International Symposium on Stallion Reproduction (ISSR) and its place of residence is Mäntsälä, Finland.
2. Purpose and nature of the function
The purpose of the association is to promote and spread scientific and practical knowledge and skills related to stallion reproduction.
To fulfill its purpose the association organizes every fourth (4th) year an International Symposium on Stallion Reproduction.
To support its function the association can
- arrange symposia and other kind of education subject to a charge
- accept grants, donations, and testaments
The association can own real and other kind of property necessary for its function.
Anyone who accepts the purpose and constitution of the association can become a member. The board of the association accepts a member by application.
4. Resignation and expulsion of a member
A member has the right to resign from the association by a written notification to the board or its chairman or by announcing about the resignation in the meeting of the association to be recorded in the minutes. The board can expel a member from the association if the member has not paid a due membership fee or otherwise omitted obligations to which he/she has committed himself/herself, or has with his/her conduct in or outside the association substantially harmed the association, or does no longer fulfill the membership conditions mentioned in the constitution of the association.
5. Joining and membership fee
The annual meeting determines the amount of the joining and annual membership fee collected from the members.
The board attends matters of the association. The board has a chairman elected in the annual meeting and nine (9) additional members. The term of the board is two time periods between two annual meetings, altogether 8 years. The board elects amongst each other a vice chairman and amongst each other or outside a secretary, treasurer, and other necessary clerical workers. The board assembles by the invitation of the chairman, or if he/she is inhibited, by the invitation of the vice chairman when they regard that there are grounds for an extra meeting or when at least half of the board members it requires. The board is competent when at least half of its members, the chairman or vice chairman included is present. Votes are settled with a simple majority of the votes. If the votes go even, the chairman has the casting vote; in elections, however, a scratch card will settle the matter.
7. Writing the name of the association
The name of the association is written by the chairman, vice chairman, secretary, or treasurer, two together.
8. Accounting period and audit
The accounting period of the association is four (4) calendar years. The financial statement with necessary documents and the annual report of the board has to be given to the auditor latest one month before the annual meeting. The auditor has to give a written statement to the board latest two weeks before the annual meeting.
9. Meetings of the association
The annual meeting of the association is held every 4th year in connection with the International Symposium on Stallion Reproduction on a day decided by the board. An extra meeting is held when the meeting of the association so determines, or when the board has a reason to believe that an extra meeting is necessary, or when at least one tenth (1/10) of the members entitled to vote require it from the board in writing for a specifically announced matter. The meeting has to take place within thirty (30) days from the presentation of the requirement to the board. In the meetings of the association every member has one vote. The decision of the meeting of the association will be - if not otherwise settled in the constitution - the opinion that more than half of the votes given has supported. If the votes go even, the chairman has the casting vote, in elections, however, a scratch card decides.
10. Summoning of the meetings of the association
The board has to convene the meetings of the association at least seven (7) days before the meeting using mailed letters or e-mails.
11. Annual meeting
The following matters have to be discussed in the annual meeting:
1. Opening of the meeting
2. Election of the chairman of the meeting, secretary, two scrutinizers of the minutes and two tellers, if needed
3. Lawfulness and quorum
4. Acceptance of the agenda of the meeting
5. Presentation of the financial statement, annual report and the statement of the auditors
6. Decisions about confirmation of the financial statement and affirmative of exemption from liability to the board and other ones accountable
7. Confirmation of the plan of action, budget, and the amount of the joining and membership fee
8. Election of the chairman and other members of the board
9. Election of an auditor and a vice auditor.
10. Other matters mentioned in the notice of meeting
If a member wants to have a matter for discussion in the annual meeting of the association, he/she has to notify the board in writing on time so that the matter can be included in the notice of the meeting.
11. Change of rules and rescission of the association
Decision about changing rules and rescission of the association has to be done in the meeting of the association with at least three thirds (3/4) majority of the votes given. In the notice of meeting, the change of constitution or rescission of the association has to be mentioned. If the association is dismantled, the assets of the association are used to promote the purpose of the association in a manner determined by the meeting.